NOMINATION for Exchange mobility
Nomination can be sent by home university:
- for the winter semester and full academic year: before 31 May
- for the summer semester before 31 October
via the form: https://forms.office.com/r/jgaJ9Mw1jf
Dear International Students,
The information below is intended to lead you through the application process and help you prepare for an Erasmus stay at the West Pomeranian University of Technology in Szczecin.
STEP 1. – CHECK THE STUDYING POSSIBILITIES
If you would like to spend a semester or an academic year in West Pomeranian University of Technology in Szczecin, Poland, please make sure that your home university has signed an Erasmus bilateral agreement with us. This information is usually provided by the Erasmus coordinator at your home university (central and/or faculty level). Please check also the areas of study for which the agreement is valid – generally student flows are realised within the areas specified in the agreement. However, if you are interested in courses in a study area not included in the agreement, we will try to do our best to make your stay possible. In that case you can send your inquiry to the International Mobility Office, e-mail: incoming@zut.edu.pl
Before you submit your application, please check the availability of courses taught in English at the hosting faculty. Should you have any doubts or questions, please contact our faculty coordinators.
The on-line application deadlines are as follows:
• 31 May – for winter semester or full academic year
• 31 October – for summer semester
STEP 2. – PREPARE YOUR ONLINE LEARNING AGREEMENT
There are three ways to prepare LA:
1. You will receive a link to a prefilled OLA. This will already contain basic info, such as the email addresses of your coordinator and the coordinator from the host university.
2. Start creating OLA by yourself. Go to https://learning-agreement.eu/ Here you will find instruction how to creating a OLA: https://www.youtube.com/watch?v=paIKpHJvTlg
3. Traditional paper version of LA. Use the LA template (format: docx, rozmiar: 36 kB). After completion, the document should be signed by the student and the responsible person from sending university. The signed document should be attached in the IRK system (tab "required documents").
Helpful information by creating OLA
Receiving institution: Zachodniopomorski Uniwersytet Technologiczny w Szczecinie
Erasmus code: PL SZCZECI02
Receiving contact person: Agata JUDZIŃSKA – KŁODAWSKA e-mail: incoming@zut.edu.pl
Receiving responsible person: Faculty coordinator
STEP 3. – APPLY BY IRK (ONLINE RECRUITMENT SYSTEM) of ZUT
Start creating an account in the online recruitment system IRK.
Step 1. Visit the website: https://irk.zut.edu.pl/en-gb/
Step 2. "Create an account" (in the top right corner) to register in the system. Read and accept the "Information clause" and press "Continue" bottom. Use an e-mail address and create a password an activation link will be sent to your email address.
Step 3. Fill in all your personal details in "My account".
Step 4. Clik "Registration" in the right top menu and select a "ERASMUS + (Student mobility)". Choose registration you're interested in: "Student mobility for Placement" or "Student mobility for Studies" and click "Sign up".
Step 5. Click "My account" -> "Enrollment applications" and complete all additional information.
You will be asked to upload the following documents:
1. transcript of records issued and signed by the home university (English version)
2. a copy of your passport / ID
3. a certificate of language proficiency (you can use the template (format: doc, rozmiar: 73 KB))
4. a photograph
ONLY IF YOU DON’T USE THE OLA 5. a proposed Learning Agreement for studies ("Before mobility" part) (format: docx, rozmiar: 36 kB) including courses from our current course offer (document should be signed by the students and the responsible person from sending university)
Instruction “How to apply by IRK system” you will find in tab FAQ for exchange students.
STEP 4. – CONFIRMATION OF ACCEPTANCE
After completing the recruitment process and the document verification process, you will be informed about the status of your application. You can check the status of your application in the IRK system.
Acceptance letters and Online Learning Agreement will be signed and sent within about 4 weeks from the end of the application process to the e-mail provided in the recruitment process.
STEP 5. – CONFIRMATION OF ACCOMMODATION AND BUDDY DETAILS
At a later date (2 weeks before your arrival at the latest) you will be notified about the address of your dormitory and contact details of your student buddy. Accomodation letter for non EU students will be send with Acceptance letter.
Student buddies are local students registered at the host faculty (if possible) ready to offer you their assistance upon arrival. You can ask them to pick you up from the station, show you around the hosting faculty, university and town, help with necessary formalities etc. They will also answer any questions about studying conditions and student life that may arise before your arrival.
